WHAT IS SCHOOL RECORDS AND PURPOSE

Meaning of School Records

1. Definition

School records are official documents, files, and registers maintained by a school to keep track of information related to students, teachers, staff, and overall school operations.

2. Purpose

• Student Management: Tracks student enrollment, attendance, academic performance, behavior, and overall development.
• Teacher and Staff Management: Monitors attendance, leave records, and performance of teachers and staff.
• Inventory Management: Keeps records of school property, such as furniture, books, and equipment.
• Legal and Compliance: Fulfills legal requirements and ensures compliance with educational regulations.
• Administrative Efficiency: Aids in effective decision-making, planning, and smooth functioning of the school.

3. Types of School Records

• Student Records: Admission & Withdrawal Register, Attendance Register, Cumulative Record Card (CRC).
• Teacher Records: Teacher Diary, Attendance Register for Teachers.
• Administrative Records: Stock Register, Financial Records, Meeting Minutes.
• Health and Safety Records: Medical Records, Safety Drill Logs, Incident Reports.

4. Importance

School records ensure transparency and accountability, provide a systematic way to store and retrieve information, and facilitate communication and reporting within the school and with external agencies.

5. Examples

Example 1: A Cumulative Record Card (CRC) shows a student's academic progress, attendance, and behavior throughout their school years.

Example 2: A Stock Register tracks the inventory of books, furniture, and other materials in the school.